Trello Tutorial For Beginners | Learn How To Use Trello In 2023

trello tutorial
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You’ve signed up to or are thinking about using the Trello app to sort out your projects and workflows. Truth be told, you don’t know what you’re doing looking at the app. This is why you’re checking out a Trello tutorial.

Don’t worry we’ve got your back! You’re in the right place with this tutorial on how to use Trello.

Related: Ultimate toolkit for your online business

What Is Trello And How Does It Work?

Trello app is an online project management tool that allows you to organize your workflow in a visual way. Ultimately, Trello is an easy to use project management tool for freelancers who are looking to boost their productivity

The app works by helping you to manage your business whilst you’re doing what you do best. If you’re wanting to boost productivity in your online business, the Trello app will help you. Trello app fits in with an entrepreneur’s business from when you’re starting to grow.

With Trello, you organize your work onto boards, with lists, cards, and checklists. This project management software is not just for larger brands to use. It’s software that’s great for new entrepreneurs and small teams who are just trying to manage workload.

Trello board ideas

Can I Use Trello Just For Myself?

Yes, you can use Trello just for yourself and your personal life. It’s not restricted to work flows! 

Whether you want to organize a vacation, wedding, or anything else. You can use Trello like a digital board of sticky notes. Sticky notes that you can move around and check off as you get things done.

How I Used Trello Effectively In My Online Business

As a new freelancer I started to use Trello in my business and getting many clients, I found myself in this happy situation. Situation of having client work (which I was thrilled about!), but I had no time for marketing.

Marketing my business so I keep up that brand awareness. After all, I wanted to keep on top of the marketing just in case I ever needed any new clients. If I had no marketing done on my social media channels, I have no leads in my pipeline. 

That’s a really scary situation.

Without any leads in your pipeline, you’ve got even less certainty of getting clients if one drops off your current list of clients. Doing client work and marketing your business in tandem is nothing but exhausting.

We’re a one man band and only can do so much at any one time. Not forgetting the need to have a life as well.

social media content planner

Signing Up To Trello

Signing up to Trello, I added team members (which was 2 team members only) who could do the marketing of my business. After I scaled my freelance business, I added other freelancers that could do the actual client work.

With everyone being assigned specific tasks on the Trello board, you can see where everyone is at in doing the task. This gave me so much peace of mind that your business is being run in the background whilst you’re doing client work.

Excited about using Trello? Read on to learn more about the project management software.

Trello Tutorial For Beginners | Learn How To Use Trello In 2023

Here’s a full Trello tutorial for geginners explaining all the basic Trello functionalities, boards and views you can use to manage projects efficiently.

Sign up to Trello 

Sign up to the Trello app is super simple by signing up using your Google account.

Just a couple of clicks to sign up using your Google account and then confirm the email address you want to sign up with. Confirm on the same screen. Not a confirm by going back to your Gmail account and then clicking a link. No, it’s all done on the same page.

Then boom, you’re ready to get going creating your first Trello board.

Before you start using the Trello app and creating your first board, you need to know the integrations available and the pricing structure.

Trello Pricing

Signing up for Trello, you don’t need to pay a penny.

You get the free version of Trello for as long as you want. There is no limited time. The free version of Trello is perfect if you’re just an individual and just have a few projects going on at any one time.

Included in the free version of Trello you get

  • Unlimited cards
  • Unlimited members
  • 10 boards
  • Assignee and due dates
  • Mobile device management

Plus so much more.

If you’re at the early stages of your business and need a support team then the free trial of Trello will work for you. However, if you’ve scaled your business, the business class Trello pricing plans are for you.

Cost of the business class is $10 a month billed annually.

Trello tutorial pricing plans for the app

Is Trello worth paying for?

In my opinion, if you’re starting out and have a couple of people supporting you with your marketing. Get the free version of the Trello app.

Although, if you need to start outsourcing some of your work, get the business class pricing plan for Trello. With the business class pricing plan, you’ll be able to add team members and keep on top of what’s going on. Knowing how far your team is getting on with their tasks, you’re confident that the work will get done.

That is why I think that this peace of mind is worth the $10 a month. So is Trello worth it? It sure is for me. Do you think that Trello is worth it?

Trello Integrations

With a staggering 194 integrations, Trello integrates with a whole host of third party apps.

My 5 favourite Trello integrations are:

  1. Google Calendar
  2. Toggl
  3. Pipedrive
  4. Mailchimp
  5. Hootsuite

Using these 5 Trello apps, I’m able to manage my online business more easily with my support team.

Creating A Trello Board

To create a Trello board, you need to log in to your Trello account.

After you’ve logged in, click ‘Boards’ on the left hand column. From there, you can choose a template for your Trello board.

first step to create a Trello board

After you’ve created your Trello board, you can create a board of 4 lists of cards typically heading

  • Brainstorm
  • To do
  • Doing
  • Done

Every card you create in a list represents a task to do in that list. You can add as many cards as you want to each list. Click on the card and you can

  • Add a title
  • Write a description
  • Invite your team member to a specific card
  • Set a due date
  • Include a checklist

Adding the team member to a specific card for me is the most valuable tool. That team member can see straight away when they login to Trello what task is assigned to them.

For example, I have a social media assistant. I create a card inside the Trello board for that specific task to do. Then I specify the time, date, and content to be included in the post.

Doing this small thing boosts my productivity exponentially. How could using a Trello board boost your productivity?


In this Trello tutorial, you’ve learned how you can get started with it, what plan is right for you, and the integrations that are available. If you’re wanting to boost productivity in your online business, but don’t know-how try out the Trello app for free today. Boost your productivity every day whilst listening to these 7 podcasts that’ll reignite your fire.

About Post Author

Alison Wolf

Helping you to build an online business so you have an extra stream of income or quit the day job. Don't forget to follow me on social media using the handle @heyalisonwolf
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